This policy is to safeguard personal information entrusted to Port Moody Pacific Grace MB Church (PMPGMBC) and to comply with
the requirements of the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other
Port Moody Pacific Grace MB Church is committed to maintaining the accuracy, confidentiality and security of all personal
information in its possession. The Church, its Board members, officers, employees and volunteers are
required to comply with this policy. As part of this commitment PMPGMBC has adopted the
following eleven principles, based on the values set by the Canadian Standards Association’s Model Code for
the Protection of Personal Information and Canada’s Personal Information Protection and Electronic Documents Act.
PMPGMBC has appointed a Privacy Officer who is responsible for the organization’s
compliance with this policy. Each Board, Committee, employee and volunteer is responsible for
maintaining and protecting the personal information under its control and is accountable, for
such information, to the Privacy Officer.
- Identifying purposes
PMPGMBC collects and uses personal information about individuals solely for the
- To enable communication;
- To provide income tax receipts; and,
- To meet statutory and regulatory requirements.
Business contact information and certain publicly available information, such as names,
addresses and telephone numbers as published in telephone directories, are not considered
The only circumstance under which personal information may be disclosed to third parties is for
the fulfillment of any purposes identified above, or as required by law. Where personal
information is disclosed to third parties for the fulfillment of any purposes identified above, the
church will make all reasonable efforts to ensure that the third party has appropriate security
procedures in place for the protection of the personal information being transferred.
Unless we hear otherwise, provision of personal information on official church forms,
constitutes consent for the Church to collect, use and disclose personal information for the
purposes stated in this policy.
An individual may refuse or withdraw consent at any time, subject to legal and contractual
restrictions and reasonable notice. The choice to provide us with personal information is always
the individual’s. Decisions to withhold particular information may impact one’s ability to meet
specific requirements for the provision of certain services.
An individual may refuse or withdraw consent by contacting the Privacy Officer at 604.939.8281. The Privacy Officer will explain the options and any consequences of refusing or withdrawing consent, and will record the individual’s choice.
- Limiting collection
The personal information the Church collects shall be limited only to that which is necessary for
the purposes identified.
- Limiting use, disclosure and retention
The personal information the Church collects will only be used or disclosed for the purposes for
which it was collected, unless an individual has consented or when it is required or permitted by
law. Personal information will be retained only as long as is necessary for the fulfillment of the
purposes for which it was collected, or as required by law.
PMPGMBC will make all reasonable efforts to ensure that personal information is as
accurate, complete, and current as required for the purposes for which it was collected. If an
individual finds any inaccuracies in our information, they should inform us and we will make the
appropriate corrections promptly. In some cases, the Church relies on the individual to ensure
that certain information, such as mailing address, email address and telephone number, is
current, complete and accurate.
PMPGMBC uses appropriate security safeguards to protect personal information from
risks such as loss, misuse, unauthorized access, disclosure, or alteration. Safeguards include
physical, administrative, and electronic security measures.
All employees and volunteers of the Church are required to abide by the privacy standards we
have established. They are also required to work within the principles of ethical behaviour, and
must follow applicable laws and regulations. In the course of daily operations, access to personal
information is restricted to those employees and volunteers whose job responsibilities require
them to access it.
PMPGMBC will provide information to individuals about our policies and procedures
relating to the overall management of personal information that is under our control or with
regard to specific personal information about which an individual may have a concern.
Contacting the Privacy Officer at 604.939.8281 can access this information.
An individual has the right to access their personal information under the control of the Church.
Upon request in writing to the Privacy Officer at the email address listed below, the individual will be
informed of the existence, use, and disclosure of their personal information and will be given
access to the information. In certain exceptional situations, the Church may not be able to
provide access to certain personal information that it holds about an individual. For example,
the Church may not provide access to personal information if doing so would reveal personal
information about a third party. If access cannot be provided, PMPGMBC will notify
the individual, in writing, of the reasons for refusal.
- Handling enquiries and complaints
Any questions or enquiries concerning compliance with our privacy policies and procedures may
be addressed to the Privacy Officer by telephone at 604.939.8281 or by email at firstname.lastname@example.org.
- Revisions to this policy
The development of the Port Moody Pacific Grace MB Church’s policies and procedures for the protection of
personal information is an ongoing process. Due to changes in technology and legal
requirements, the Church may revise this policy from time to time and will try the best to keep the website's version up-to-date.